Registering a birth

A birth must be registered within 42 days of the date of birth and will be registered in the registration district in which the birth took place.

If your baby was born at the Royal Gwent Hospital in Newport and you live in Newport, you can register the birth at the Newport Register Office.

At Newport Register Office we operate an appointment system to avoid unneccessary waiting.

Request an appointment to register a birth

If you prefer, you can go to any register office in England and Wales to make a declaration of the particulars required for the registration.

The certificates will be forwarded to your home address. 

Remember that you have a legal duty to register the birth within 42 days

Who can register the birth?

If the parents of the child are married to each other at the time of the birth, either parent may register the birth. 

If the parents are not married, the father's details can be entered into the register only if both parents attend together to register the birth.

If this is not possible, please contact the register office for advice.

Parents named in the register will automatically acquire parental responsibility for the child.

Visit the General Register Office Parental Responsibility page for more information.

If the father's details are not entered at the time of registration, it may be possible for this to be done at a later date by re-registration.

To ensure accurate information is entered into the register, the baby’s parents should bring at least one of the following identification documents:

  • passport
  • council tax bill
  • driving licence
  • all marriage or civil partnership certificates
  • birth certificate
  • change of name deed
  • hospital discharge papers

NB - the Registrar can register the birth without these documents

Information needed to register a birth 


  • the baby’s date and place of birth
  • if the birth is one of twins, triplets, etc then the time of each baby's birth will be needed
  • whether the baby is a boy or a girl
  • the forename(s) and surname with which the baby will brought up


(where these details are to be entered into the register)

  • forename and surname and any other names that may be used
  • date and place of birth
  • home address at the time of the baby’s birth
  • occupation at the time of the baby's birth or, if not employed, the occupation last followed


  • forename and surname, and any surnames which may have been used before a marriage
  • date and place of birth
  • home address at the time of the baby’s birth
  • occupation at the time of the baby's birth or, if not employed, the occupation last followed
  • date of marriage if applicable
  • the number of previous children by the present and any former husband
  • the number of the mother's previous children by her present husband or any former husband (i) born alive (including any who have since died) and (ii) still-born

It is important that the information recorded in the register is correct and that the register entry is checked very carefully before you sign as mistakes cannot be corrected easily.  


After registration you will have the option of purchasing copies of short and full certificates, either on the day or at a later date.

Download and print an application for a Birth Certificate (pdf) if you need further certificates in the future.

Further information

Visit for more information about registering a birth. 

See also the naming ceremonies page.